BOOK YOUR VEHICLE :
+27 (0)21 855 5691
+31 (0)20 208 2113
Registration Number of Company:
2009/115395/23
NAME OF COMPANY: 4 SEASONS CAR HIRE CC
MANUAL
in terms of Section 51 of
The Promotion of Access to Information Act
2/2000
(the "ACT")
INDEX
1. Introduction to your company and the type of business
2. Contact Details
3. The ACT and Section 10 Guide – please note that this clause is mandatory to be included in all S 51 manuals as is
4. Applicable Legislation
5. Schedule of Records
6. Form of Request
7. Any other Information e.g. prescribed fees, organogram, etc.
1. INTRODUCTION
4 Seasons Car Hire CC is a car and motorcycle rental and sales business.
2. CONTACT DETAILS
Member: Mr W Evers (Managing)
Office Manager/CEO: Mr W Evers
Postal Address: 30 Topaz Street, Somerset West 7130
Street Address: 30 Topaz Street, Somerset West 7130
Telephone Number: 021 855-5691
3. THE ACT
3.1 The ACT grants a requester access to records of a private body, if the record is required for
the exercise or protection of any rights. If a public body lodges a request, the public body must
be acting in the public interest.
3.2 Requests in terms of the ACT shall be made in accordance with the prescribed procedures, at
the rates provided. The forms and tariff are dealt with in paragraphs 6 and 7 of the Act.
3.3 Requesters are referred to the Guide in terms of Section 10 which has been compiled by the
South African Human Rights Commission, which will contain information for the purposes of
exercising Constitutional Rights. The Guide is available from the SAHRC.
The contact details of the Commission are:
Postal Address: Private Bag 2700, Houghton, 2041
Telephone Number: +27-11-877 3600
Fax Number: +27-11-403 0625
Website: sahrc.org.za
4. APPLICABLE LEGISLATION
| No | Ref | Act |
| 1 | No 98 of 1978 | Copyright Act |
| 2 | No 55 of 1998 | Employment Equity Act |
| 3 | No 95 of 1967 | Income Tax Act |
| 4 | No 66 of 1995 | Labour Relations Act |
| 5 | No 89 of 1991 | Value Added Tax Act |
| 6 | No 75 of 1997 | Basic Conditions of Employment Act |
| 7 | No 25 of 2002 | Electronic Communications and Transactions Act |
| 8 | No 2 of 2000 | Promotion of Access of Information Act |
5. SCHEDULE OF RECORDS – Request in terms of PAIA:
Annual financial statements
Income tax returns
Accounting records
Banking records and statements
Electronic banking records
Asset register
Rental agreements
Invoices
Documents issued to employees for income tax purposes
Records of payments made to SARS on behalf of employees
VAT registration and returns
Employment contracts
Disciplinary records
Salary records
Leave records
6. FORM OF REQUEST
To facilitate the processing of your request, kindly:
6.1 Use the prescribed form, available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za.
6.2 Address your request to the Head of the Company (CEO).
6.3 Provide sufficient details to enable the COMPANY to identify:
(a) The record(s) requested;
(b) The requester (and if an agent is lodging the request, proof of capacity);
(c) The form of access required;
(d) (i) The postal address or fax number of the requester in the Republic;
(ii) If the requester wishes to be informed of the decision in any manner (in
addition to written) the manner and particulars thereof;
(e) The right which the requester is seeking to exercise or protect with an explanation of
the reason the record is required to exercise or protect the right.
7. PRESCRIBED FEES
The following applies to requests (other than personal requests):
7.1 A requestor is required to pay the prescribed fees (R50.00) before a request will be processed;
7.2 If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted);
7.3 A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit;
7.4 Records may be withheld until the fees have been paid.
7.5 The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za.
DATE OF COMPILATION: 20/10/2015
DATE OF REVISION: 20/10/2015
